Quick summary: Send presentations with embedded videos via WeTransfer by uploading your PowerPoint, Keynote, or Google Slides file at wetransfer.com.
Why Presentations with Embedded Videos Need WeTransfer
Presentations with embedded video content become very large, often exceeding email attachment limits:
- Sales presentations with product demo videos
- Training materials with instructional video clips
- Conference presentations with interview segments
- Marketing decks with campaign footage
- Educational content with lecture recordings
Email typically limits attachments to 25MB, but a single presentation with embedded videos can easily reach 500MB or more. WeTransfer handles these large presentation files without issues.
Step-by-Step: How to Send Video-Heavy Presentations
1. Prepare Your Presentation
Before uploading, verify your embedded videos are working.
2. Check File Size
Right-click your presentation file and select Properties (Windows) or Get Info (Mac) to check total file size including embedded videos.
3. Upload to WeTransfer
- Go to wetransfer.com
- Click Add your files
- Select your presentation file
- Choose email or link delivery
- Add a message with viewing instructions and context
- Click Transfer
Tips for Sending Presentations with Embedded Videos
Embed videos properly. Avoid linking to external files, which won't transfer with the presentation.
Include a standalone video copy. In addition to the presentation with embedded videos, send standalone video files separately. This gives presenters flexibility if technical issues arise.
Test video playback before sending. Open your presentation in Slide Show mode and verify:
- All videos play correctly
- Audio is synced
- Playback controls work as expected
- No black frames or glitches
Export to PDF for reference. Also send a PDF version without videos for quick reference or printing. Recipients can review slides offline without needing presentation software.
Include playback instructions. In your transfer message, note:
- Which software is needed
- Whether videos autoplay or need to be clicked
- Any special viewing requirements
- What to do if videos don't play
Optimize codec compatibility. Use H.264 video codec (MP4 or MOV container) for embedded videos. This ensures maximum compatibility across different computers and presentation software versions.
Embed fonts. Go to File > Options > Save and enable "Embed fonts in the file" so your presentation looks correct even if recipients lack your custom fonts.
Use password protection for confidential content. Important for unreleased product announcements, confidential business strategies, or pre-launch presentations.
Security for Business Presentations
All presentations uploaded to WeTransfer are encrypted during transfer using TLS encryption. Your business content is stored securely and automatically deleted after expiry.
Your content is always your content - we don’t use machine learning or any form of AI to process content shared via WeTransfer.
For sensitive presentations (e.g., investor pitches, confidential product launches, merger discussions), use password protection available with WeTransfer.
Troubleshooting Video-Embedded Presentations
Videos don't play for recipient? Common causes:
- Recipient lacks required software
- Video codec incompatibility (re-embed using H.264 MP4)
- MacOS/Windows compatibility issues
Presentation looks different on recipient's computer?
- Fonts not embedded (enable font embedding before sending)
- Different software version (save in compatible format)
- Video aspect ratio mismatch (verify video dimensions match slide layout)
Upload taking very long? Presentations with many embedded videos (500MB+) take time to upload. Use a wired connection, upload during off-peak hours, and keep your browser tab open.
Now you're ready to send presentations with embedded videos quickly and securely with WeTransfer.